Booking, Pricing & NYC Production Guides

Booking and pricing questions tend to come up at the worst time, so these guides answer them ahead of it: what art documentation actually costs by use case, how NYC's busiest gallery months change scheduling, what paperwork a gallery needs before a shoot, how to clear a documentation backlog in one push instead of piecemeal.

Use them to plan around real constraints, like booking a shoot in a shared studio building or covering a curator-led walkthrough as a moving event instead of a static one. Each guide covers one production or budgeting question in NYC's gallery calendar.

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What a Municipal Client's Vendor Registration Adds Before Booking What Happens When a Shoot's Scope Changes After It's Booked Why December's Gallery Calendar Locks Up by November A Seasonal NYC Booking Calendar for Galleries and Artists A Glossary of Booking Terms Institutional Clients Actually Use Who Has Final Sign-Off Before a Deposit Changes Hands How an Institution's Procurement Cycle Decides When It Can Book What NYC's August Slowdown Does to Booking Lead Time What a Repeat Client Stops Having to Explain Call Times, Overtime, and What Quietly Extends an Evening Shoot Two NYC Bookings, One Crew Day: What Actually Decides It Why Some Institutional Clients Ask for a W-9 and COI Before Booking Who's the Point of Contact When Vendors Share a Shoot Day What Art Documentation Services Cost: A Budget Guide by Use Case What Changes About Booking a Shoot During NYC's Busiest Gallery Months Booking a Documentation Shoot in a Shared Studio Building Budgeting Art Documentation: What to Spend On First Clearing a Documentation Backlog in One Push COIs and Paperwork: What a Gallery Needs Before Your Shoot Covering a Curator-Led Walkthrough as a Moving Event Covering a Screening or Video Program in a Dark Room Documenting Artwork After It's Sold, in a Collector's Home Flat Quote or Day Rate: What Actually Decides the Pricing? The $1,000 Email That Made Us Rebuild Our Own Website Per Piece or by the Day: How Documentation Gets Priced Photographing Art in a Landmarked NYC Building: What Changes First Photography in Small NYC Spaces: What Changes? Preparing Your Studio for a Documentation Visit Rescheduling a Shoot: What Actually Moves, What Doesn't Rooftop and Courtyard Events: Shooting Through Fading Light Paying for a Rush Turnaround vs. Booking Earlier Starting With One Small Project Before a Retainer What a Gallery's Studio Manager Should Have Ready Before the Shoot What to Know Before Booking Photo and Video in NYC What to Update on Your Artist Website After New Work Ships What We Need From You to Quote a Job Accurately Who Can Use the Photos, and Where: Usage in Plain Language